Day: October 18, 2020

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Best Online Fax Services

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Think back to the last time you saw one of those giant, clunky fax machines sitting around. 

It’s probably been a while, right? While that old-school hardware is undoubtedly outdated, faxing isn’t dead by any means. 

It’s actually very much alive. But thankfully, we have better technology. 

The best online fax services make sending secure communications via fax a breeze for individuals and businesses of all sizes with no ugly, expensive, or finicky hardware required. 

However, there are dozens of providers to choose from, which is why making the right choice is often more challenging than actually using the service. So to help make your decision easier, I narrowed it down to my top six recommendations—and reviewed them. 

The top 6 options for online fax services

  1. mFax – best online fax services for multiple users
  2. RingCentral Fax – best all-in-one online fax service
  3. HelloFax – best for cloud-storage integrations
  4. SRFax – most secure online faxing service
  5. FaxBurner – best mobile online faxing service
  6. Biscom 123 – most affordable online faxing service

How to choose the best online fax service for you 

There are dozens of online fax service providers to choose from. This makes it challenging to know which one’s perfect for your business, especially if you’re not quite sure what to look for. 

All of the options on this list are excellent. However, they may not work for everyone.

So, don’t forget to use the following factors as you go through the decision-making process to help you narrow things down and find the perfect fit.  

Number of users

As a business, you probably need multiple user accounts. Different services have different pricing plans, so it’s essential to consider the number of accounts you need. 

Some options may limit the number of users with no way around it. Others may offer extra user accounts with an additional monthly fee. So, this plays a massive role in how much you can expect to pay every month. 

With that said, most smaller businesses won’t have problems with account limitations. 

But large corporations with multiple departments who need faxing capabilities may run into problems with low-limit plans. 

Cloud-storage integrations

Most businesses rely on cloud storage tools. Whether you depend on Microsoft 365 or Google’s G Suite, your employees probably use these tools daily to create and archive documents. 

So, it’s important to consider these integrations if you and your team need to store documents you send or receive via online fax. 

This can help streamline your document management processes. 

Page limits

Most providers charge an extra fee if you go over the number of pages your plan includes. So, you need to consider your business’s needs when it comes to monthly fax volume. 

A lot of providers place low limits on this to encourage you to upgrade to a better plan. 

So it’s critical to choose a plan that offers enough pages per month along with a fair page overage fee (just in case). However, online fax services with unlimited plans are a better option for businesses that expect to send and receive high volumes every month.

Document archiving

If you’re using an online fax service to send and automatically digitize documents, it should come with document archiving as well. This can significantly streamline and automate your document management processes. 

Some online fax services provide online databases so users can easily store faxed documents. However, some don’t, and others don’t provide archiving features at all. Without this, you have to print, scan, and store everything by hand. 

Which… can be an incredibly time-consuming process. 

So, pay close attention to this as you decide, especially if it’s something you need now or may need in the future. 

Industry-specific use

There are lots of different all-purpose online fax services out there. However, sometimes particular providers are more suited to specific industries. 

Healthcare is an excellent example of this because you’re dealing with sensitive information and legal regulations regarding how you handle it. So, you need a service that’s secure and compliant with those requirements. 

However, healthcare isn’t the only industry like this. As such, it’s critical to consider your industry’s requirements and regulations before making your final decision. 

The different types of online fax services 

Not all online fax services are the same. 

So, before we dive into the reviews, let’s talk about the different types of online fax services so you know exactly what to look for as you go through the process. 

Web or cloud-based services

The most common online fax services are cloud or browser-based. All you have to do to get started is create an account, and you’re ready to go. 

Web-based fax services are known for high-quality faxes as well as ease of use. 

And they often offer a wide range of cloud-based integrations with platforms like G Suite and Dropbox, making life easier if you want to archive your communications on the cloud. 

Mobile fax services

Mobile fax services allow users to fax directly from their smartphones. Essentially, mobile faxing is as convenient and as easy as snapping a photo. 

Plus, you don’t have to wait until you’re at your computer or rely on team members sitting in front of a desktop to send and receive communications. 

Some providers may also support desktop or web-based use, while others are exclusively mobile. 

So, keep this in mind as you decide which provider is best for you and your team. 

#1 –  mFax Review – Best online fax services for multiple users

mFax is one of the most flexible and adaptable online fax services for businesses with numerous team members. Their flexible monthly plans allow up to 50 individuals to use the service. 

Operating as cloud software, there’s no need to install or download any programs. And you can easily access the mFax interface from any web browser on any device. 

With an easy-to-use interface and intuitive setup, it’s an excellent option for those looking to get started with their first online fax service.

mFax comes with various features and benefits, including:

  • Automatic cloud storage for sent and received faxes
  • Works from any device
  • Send and receive faxes from email
  • Multi-layered encryption for documents in transit and rest
  • Plans for small businesses and large enterprises
  • Easy to create and manage users and set account-level permissions
  • Print to Fax driver allows you to send a fax from a desktop to print

mFax also has a beta version of international outbound fax for 24 countries. So, you’re not limited to one particular country. 

Plans start at $7 per month for one user, making it super affordable for businesses of all sizes. Plus, you can try mFax for free or sign up for a product demo to learn more about it. 

#2 – RingCentral Fax Review – Best all-in-one online fax service

RingCentral Fax is another popular online fax service. With a solid feature list, flexible user numbers, and robust security suite, it’s my #1 all-in-one online fax service recommendation. 

Their unique fax scheduling feature makes it easy to send faxes for future delivery. This is particularly useful if you need to send international faxes to users in other timezones or have employees who don’t work standard operating hours. 

On top of that, you also get access to a ton of powerful features and benefits, including:

  • Groups of up to 50 email addresses to send faxes in one message
  • Choose from toll-free or local fax numbers
  • IOS and Android mobile applications
  • Up to 200 faxes in an online account
  • Create an electronic signature and add it to documents
  • View received and sent faxes online via a web browser
  • Securely transmit faxes over an encrypted internet connection
  • Send and receive faxes from any device
  • Block faxes without a caller ID

RingCentral Fax is a great all-around option for small and large businesses who won’t mind the slightly limited online fax storage (you can always store them elsewhere). 

Plans start at $17.99 a month, and there’s an unlimited plan for just $24.99 a month. 

#3 – HelloFax Review – Best online fax services for cloud-storage integration 

HelloFax is the best online fax service for integrated cloud storage. 

The service seamlessly syncs with G Suite, OneDrive, Dropbox, and Box. Users can also access their faxes directly on the HelloFax’s service from any web browser on any device. 

Plus, it’s super easy to use. Faxes arrive directly to inboxes as a PDF where they are easily viewable, downloadable, and shareable. 

There’s also unlimited storage for businesses that prefer not to use other cloud storage providers for their faxes. 

With HelloFax, you can: 

  • Send up to five pages for free by signing up
  • Quickly fax to previously entered fax numbers 
  • Additional faxes that go over the monthly limit are just 5 cents per page
  • Send faxes by email
  • Add and remove users at no extra cost
  • Send faxes to multiple recipients
  • Receive faxes with a paid plan 
  • Sign in using your Google credentials

Despite having cloud integration with multiple platforms, HelloFax still offers unlimited storage, which is excellent for businesses planning on sending or receiving high-volume communications.

There’s a free plan for up to 5 faxes per month, so you can try it free before you invest. However, most businesses need more than that, and you’ll need to upgrade once you reach that limit. 

But their paid plans are affordable, starting at $9.99 per month.

#4 – SRFax Review – Most secure online fax services

SRFax is a great option for businesses that have high-security concerns. Transferring information over the internet always comes with the risk of interception. 

And for specific industries like healthcare, security is even more paramount. 

Healthcare providers rely on faxing to transfer sensitive patient data. So, the fax services they use must comply with the Health Insurance Portability and Accountability Act (HIPAA). 

SRFax provides multiple layers of data encryption while maintaining a user-friendly interface, making it an excellent choice for high-security industries. 

In addition to HIPAA compliant fax services, SRFax has multiple tiers and plans suited to all security levels and sizes of businesses. 

They also offer a variety of features and benefits to make your life easier, including:

  • 2048-bit SSL Certification, 2048-bit RSA public keys, and PGP encryption
  • 24-hour customer support hotline 
  • Plans come with unlimited authorized email addresses
  • Automatically download incoming faxes
  • Send faxes through an email account 
  • Intuitive dashboard for viewing existing faxes, sending faxes, and changing settings
  • Send faxes through the online dashboard

For any company that prioritizes high-level security, SRFax is an excellent choice. 

Pricing is affordable, with monthly plans starting at $3.29 per month. Or you can sign up for a non-healthcare specific 60-day trial to test it out before you commit. 

#5 – FaxBurner Review – Best mobile online faxing service

FaxBurner stands out from other online fax services for its well-designed, user-friendly IOS and Android apps. With FaxBurner, sending faxes is as easy as taking a picture, and you can receive them straight into your inbox. 

Set up is quick and easy. Plus, the platform gives users a temporary fax number that expires after 24 hours without upgrading to a paid plan. 

On top of that, you also get various features and benefits, including:

  • No unprofessional looking ads or watermarks on free faxes
  • Digitally document signatures
  • Create cover letters within the app
  • Integration with cloud storage apps like DropBox
  • Email to fax option 
  • Phone scanning capabilities

For users who need the convenience and flexibility of a mobile-first fax application, FaxBurner is my number top recommendation. 

Free packages provide up to 25 inbound faxes and five outbound faxes a month. And their paid plans start at just $12.95 a month, making it incredibly affordable for most users. 

#6 – Biscom 123 Review — Most affordable online faxing services

If your business is just looking to send the occasional fax, Biscom 123 is an incredibly affordable option. As a leading telecommunications enterprise, Biscom makes online faxing simple for both businesses and individuals with a straightforward interface. 

You can also try it free for 30 days to see if it’s a good fit for your business, with no credit card required. However, it doesn’t maintain archival records of your communications. So, keep that in mind. 

Depending on your faxing needs, Biscom 123 offers various plans that allow you to send up to 300 pages with support for multiple team members. 

Plus, you can also:

  • Easily add up to four users in addition to the primary account holder
  • Send email faxes in just a few clicks
  • Fax from Android and IOS mobile applications
  • Integrate with Google Drive
  • Send multiple file formats and rich text formats for text faxes
  • Saves inbound PDF files in your email inbox
  • No limitation on file size or number of documents

Pricing starts at $7.99 per month. This entry-level plan includes 30 pages per month with a charge of 7 cents per additional page. So, it certainly won’t break the bank. 

Summary

mFax and RingCentral are my top choices for most users. They’re incredibly affordable and accessible for most businesses. Plus, they come with a ton of features to make your life easier. 

However, that doesn’t mean they’re suitable for everyone in every situation. 

So, don’t forget to consider the factors we talked about and take advantage of free trials as you go through the process of picking the best online fax services for you and your team. 

What company do you use to send online faxes?

The post Best Online Fax Services appeared first on Neil Patel.

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Requirements for the very best Affiliate Marketing Programs

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5 Genius Examples of QR Codes in Marketing

QR (Quick Response) codes remain a creative way to drive traffic and connect with your audience. But are they still useful in today’s ultra-digital era? Or have they gone the way of flip phones and pagers?

As it turns out, QR codes are still a valuable tool for marketers. In fact, QR usage grew 28% from 2018 to 2019.

But, QR codes are not right for every company. However, several businesses have found innovative and unique ways to not only get you to scan their code but boost their brand awareness in the process.

Here are a few of the most memorable ones – and a few tips for putting this strategy to work for your brand.

Who’s Using QR Codes?

Back in 2011, 14 million Americans scanned a QR code. But the novelty quickly wore off, with most marketers calling for the official Death of QR codes.

Why didn’t they catch on? Most smartphones required a third-party app to read them — adding another step to the already clunky process. Now, however, most smartphones have native QR code readers, making the process much smoother.

Now, an average of 11 million US households will scan a QR code every year. QR codes are making a come back.

So, how can you leverage the power of QR codes? Here are a few ways.

1. Creative Ads for Apps

Here’s an eyecatching way to use a QR code in an ad by Burger King at the VMAs. The QR code was included in a video ad several times and took users to link to download the burger king app. (I highly recommend watching the full video; it’s incredibly clever!)

2. Greeting Cards and Mixtapes

Here’s a creative and interesting thought – what if you combined greeting cards with playlists? It’s the new generation of the mixtape, and the QR images, as they’re called, were developed by the same U.K. agency that did the aforementioned unofficial ads for Instagram and Angry Birds.

If the user has the premium Spotify app on their phone, they can scan the barcode and instantly start the playlist. Music in the playlists spans nearly every interest and occasion, including music for geeks, music for cooks, and everyone’s mixtape favorite – love songs.

3. QR Codes Breathe New Life into Boring Places

When was the last time you went to a museum? If you responded “on a grade school field trip” or “only old folks go to museums,” you’re in for a treat.

Sukiennice Museum in Poland has added a whole new dimension to their paintings to turn each one into a series of stories about insanity, intrigue, deception, war, and much more.

Sukiennice Museum brought reenactors to tell the “Secrets Behind the Paintings.” Visitors scan the QR code for a particular painting and get the inside scoop direct from the “painter” themselves.

4. Get Festive with Personalized Gift Messages and Wrapping Paper

You can’t help but admire the clever ways marketers have attracted holiday shoppers using QR codes. For example, JC Penney released “Santa Tags,” which would let the gift giver record a personalized message that would be played when the recipient scanned the QR code:

5. QR Codes Share Your Life in a Single Graphic

While we’ve yet to see any QR codes on tombstones, they can be used to check-in at the funeral (much like Foursquare) and notify the family who was in attendance. They can also be used to provide families with directions to the funeral.

Currently, most of the older generation doesn’t exactly know what they are, but once they’re told about how the QR codes (or Remembrance Codes as they’re called in the industry) work, they’re amazed.

Who else thinks that names and dates will be eclipsed by QR codes that share a story about a loved one’s life in the future?

How to Get Your Own QR Code

An example of a stylized QR code by Custom QR Codes

The fastest way to get a QR code (for free) is over at QR Stuff. For a small fee, you can also get scan analytics.

If you’re looking for something a bit more stylish, RCode Monkey designs codes in much the same way as a logo by allowing you to choose colors, size, and design.

Potential Pitfalls of QR Codes

Before you jump on this new trend, be aware that there are some potential issues with QR codes.

They Might Seem Spammy

Spammers are now using QR codes as a way to flood smartphones with their gunk (you knew this was coming, right?) Savvy hackers and scammers can use them to disguise malware downloads and force your phone to send premium text messages non-stop at $1 each. Because some QR code scanners will let you use shortened URLs, there’s no telling where those URLs could point to.

That’s why, like with your computer, it’s important to know how your QR scanner works, what’s being downloaded, and whether or not you trust the source.

Not Everyone Has A QR Reader

QR codes aren’t always the best way to interact with your audience. Some people might not know how to use a QR code or might not take the extra step to pull out their phone to read it. And, believe it or not, some people still don’t have a smartphone!

Limits Communication

QR codes take users to one specific URL — and that is it. Depending on the reason for using a QR code, it might be more beneficial to direct them to your website where you have a live chat function or encourage them to like your Facebook page so you can continue the conversation.

How to Use QR Codes For Your Business

So how can you take advantage of this growing trend for your business? Keep in mind that much more than web addresses can be scanned.

For example, you use QR codes to:

  1. Direct clients to your resume, LinkedIn profile, or website.
  2. Use a QR code in a direct mail piece, business card, or postcard to provide a discount.
  3. Give customers an inside look at your new Facebook promotion.
  4. Share a digital menu for your restaurant, food truck, or catering company.
  5. Direct users to download your app.
  6. Take them to a page with more detailed information that wouldn’t easily fit in a print ad, such as a product sheet or pricing list.
  7. Deliver step-by-step instructional videos or a printable setup sheet.
  8. Have the QR code send a tweet when scanned, or check in with Foursquare
  9. Let them enroll in an event such as a webinar.
  10. Use the QR code to let customers send themselves a reminder via SMS.
  11. Link them to a special “exclusive” YouTube video.
  12. Deliver AR content.

Have you used a QR code yourself in a promotion? What sort of results did you get? Share your thoughts and ideas in the comments below!

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